Stop updating the same schedule in two places.
Your team blocks time in one booking system, then repeats it in another. We check which connections your booking tools support before proposing a setup.
Count the work between your tools.
Track the time your team spends blocking schedules, copying customer details, and combining reports. That gives you a useful baseline for deciding what to automate.
Illustrative example, not a client result: 15 minutes of manual work per weekday adds up to 75 minutes per week, or five hours across four weeks. Use your own time records to decide whether a setup is worthwhile. Time freed up isn’t automatically cash saved.
Keep your booking system. Wire everything around it.
We start by checking the features and connections in the tools you already use. Your proposal identifies the workflow, supported integrations, and any plan upgrades or running costs. You don’t need the strategy service first.
Connect Your Tools
Your booking system, staffing app, and QuickBooks passing data automatically. The month-end re-typing and the membership spreadsheet retire.
Learn moreAppointment Reminders
Set up reminders with timing and wording you approve. Customers get a clear next step to confirm or ask to reschedule. Availability depends on your scheduling tool.
Learn moreAutomatic Follow-Up
The rebooking nudge after a first visit, the membership renewal note, the review request while the visit is still fresh. Every time, on time.
Learn morePhone Answering
Handle routine questions and capture caller details when your team can’t pick up. We agree on routing, escalation, and any supported booking connections before the build.
Learn moreAn example of the work before and after setup
Illustrative workflow, not a client result or a guarantee. Available features depend on your tools and the agreed setup.
Before
- ✗Morning schedule sync across locations done by hand
- ✗Memberships tracked in a spreadsheet next to the booking system
- ✗Month-end exports re-typed into QuickBooks
- ✗Calls going to voicemail while every therapist is in a session
- ✗Owner as the human bridge between every tool
After
- ✓Schedules sync themselves, every location, every morning
- ✓Membership signups land where they belong the first time
- ✓The books get their numbers without a re-typing session
- ✓The phone answered, booked, and summarized while you work
- ✓You run the business instead of the data entry
Case study: a three-location massage studio in Burlington
A growing massage spa with three locations was manually blocking therapist schedules between two booking systems every morning. Staff forgot to report membership signups. Reports were consolidated by hand in spreadsheets.
We built a platform that connected their systems, automated the schedule blocking, and gave the team a single dashboard. The daily schedule blocking now happens automatically.
Active engagement, Brilliant Massage & Skin, Burlington VT
Your workflow may be different. We’ll check your tools and agree on the scope before quoting the work.
Common questions
Each platform is different, and we checked the big five against their own documentation. Zenoti has a real sync. Mangomint syncs payroll only. Mindbody needs a paid third-party connector. Jane's own guides say to export spreadsheets by hand. Whatever you run, the honest answer for your exact setup is what we map when we first talk.
We’ll check what your tools support before quoting the work. Some connections are straightforward. Others need custom work or a different approach.
Yes. The double entry doesn't care how many locations you have. One studio with a booking system, a staffing app, and QuickBooks has the same gaps, just smaller. Smaller also means a faster, cheaper build.
Time and materials. You pay for the hours we work, and we’ll discuss rates directly once we know the scope. Software and usage costs are billed separately. We maintain what we build. Support terms, including how fixes are handled, are set in your agreement before work starts. New features, changes to your requirements, and third-party service changes are scoped separately.
What it costs
There aren’t packages. You pay for the hours we work, and we’ll discuss rates directly once we know the scope. Software and usage costs are billed separately.
How billing worksStart with one task.
Tell us which task is taking too much time. Chris will email you within 24 hours to set up a call. We’ll review your tools and explain the options and costs.
- Start with a conversation. No commitment.
- After your call, you get a short email with a practical next step and what your current tools can do.
- You get guidance on setup and ongoing costs, with anything that still needs checking clearly marked. If automation isn’t worth it, we’ll say so.
Or call us directly: (802) 404-1443
Start with the task and the software you use.
Chris will email you within 24 hours.
Loading the form. You can also call (802) 404-1443.